Contact form (“Get in touch” or per email)
You have the possibility to contact us via the contact form available on our website. By providing you with a contact form, we want to make it easy for you to step in contact with us. You can however also directly contact us by e-mail at firstname.lastname@example.org.
In the event you contact us, we will process the following categories of personal data:
- Identification data
- Content of your message
Your personal data will be processed and stored for the purpose of individual communication with you. We need to process your name and a valid email address to classify your request, handle and answer it.
The legal base for the processing of your personal data is our legitimate interest in handling your request and answering potential additional questions, pursuant to Art. 6(1)(f) GDPR. However, if your request concerns one of our offer, the legal base for the processing of your personal data will then be Art. 6(1)(b) GDPR, namely the performance of a contract since the processing is necessary in order to take steps at your request prior to entering into a contract.
Your personal data will be deleted max. 2 years after your request has been handled. If a contract has been concluded following our exchanges, your personal data will be kept as long as required by the applicable commercial and tax laws and deleted after the legal retention periods have expired.
Application procedure for project funding
In the framework of the application procedure, Allianz Foundation will process the personal data (contact details and identification data) of the contact person mentioned in the application form. The legal base for processing the personal data of the contact person is Art. 6 (1) (f) GDPR, namely the legitimate interest of the grant-seeking organization and the Allianz Foundation to communicate effectively with each other and to ensure a smooth application procedure. The personal data will be processed for assessing the application and for communication purposes only. The data subject has at any time the right to object to the processing. If the application is rejected, the personal data of the contact person will be deleted two years after the notification of rejection. Otherwise, we will keep the application form and the personal data of the contact person for a period of ten years following the end of the funding.
If you sign-up to our newsletter, we will use your email address for sending you information on our forthcoming projects, funding programs and events. The processing of your personal data is based on your consent (Art. 6(1)(a) GDPR). In order to obtain your consent, we use the so called “double opt-in” method, which means that we will send you an email (newsletter) only after you have expressly confirmed by clicking on a confirmation link we will send to you after the digital registration, that you allow us to send you newsletters.
You have the right to withdraw your consent or to object to the processing at any time but only for the future by signing-out from our newsletter. To do so, you just have to click on the unsubscribe link available in our newsletter’s emails or by contacting our Data Protection Officer at email@example.com.
Application procedure (Allianz Foundation Fellows Program)
In the framework of the application procedure for the Allianz Foundation Fellows Program, the Allianz Foundation will process your personal data (name, contact details, etc.) for reviewing the application, assessing your eligibility to apply for a Fellowship, as well as for documentation and verification purposes. The legal base for processing your personal data is Art. 6 (1) (b) GDPR, namely the execution of pre-contractual measures prior to entering into a fellowship agreement and to communicate effectively with each other to ensure a smooth application procedure. If your application is rejected, the personal data you have submitted will be deleted 24 months after the notification of rejection. Otherwise, we will keep your personal data for a period of ten years following the end of the Fellowship.
Application procedure (Jobs)
In the framework of the application procedure, we process the personal data that you’ve sent to us per email for the purpose of assessing your application and performing the work contract in the event that your application is successful. The legal basis for the processing is Art. 6 (1)(b) GDPR, namely the execution of pre-contractual measures, and Art. 26 of the German Data Protection Law. We usually process the following categories of personal data:
- Identification data
- Contact details
- Application documents
We may also process in exceptional cases sensitive personal data (e.g. health data), if you share it with us, for example by mentioning it in your CV. We usually collect your personal data directly from you. If it is not the case, we will inform you.
If your application is rejected, we will delete your personal data after a period of 6 months after the date of notification of rejection. We defined a retention period of 6 months according to our legitimate interest in being able to enforce our legal interests in the event of legal action undertaken by rejected applicants.
If your application is successful, we will inform you on due time on the further processing and retention of your personal data.
Use of Matomo
Matomo is a web analytics tool for tracking visitors of websites. The following personal data is collected and processed for the statistical evaluation of user’s behaviour:
- Anonymized IP-Address;
- Information on the activity of the visitor (viewed pages, Country/approximate location, Browser type, operating system, duration of visit).
The legal base for the processing of personal data is Art. 6 (1) (f) GDPR, namely our legitimate interest in the statistical analysis of user’s behaviour for optimization purposes.